Assignment Task

Topics 

1. Initial Project Coordination and the Project Charter

• Early meetings are used to decide on participating in the project = get financial approval
• Used to “flesh out / shape” the nature of the project
• Outcomes include:
  • Technical scope
  • Areas of responsibility
  • Delivery dates (Milestones) and budgets (overall) • Risk management

2. Project Charter Elements

• Purpose
• Objectives
• Overview
• Schedules
• Resources
• Stakeholders
• Risk management plans
• Evaluation methods

3. The Project Plan Addresses

• The process for managing change
• A plan for communicating with and managing stakeholders
• Establishing the cost baseline for the project and developing a plan to manage project costs
• Developing a plan for managing the human resources assigned to the project
• Developing a plan for continuously monitoring and improving project work processes
• Developing guidelines for procuring project materials and resources
• Defining the project’s scope and establishing practices to manage the project’s scope
• Developing the Work Breakdown Structure (WBS)
• Developing practices to manage the quality of the project deliverables
• Establishing practices for managing risk
• Establishing the schedule baseline and developing a plan to manage the project’s schedule

4. Hierarchical Planning

• Major tasks are listed
• Each major task is broken down into detail
• This continues until all the activities to be completed are listed
• Need to know which activities “depend on” other activities

5. The Work Breakdown Structure (WBS): A Key Element

• What is to be done
• When it is to be started and finished
• Who is going to do it
• Some activities must be done sequentially
• Some activities may be done simultaneously
• Many things must happen when and how they are supposed to happen
• Each detail is uncertain and subjected to risk
• Without it there is no point to start scheduling

6. The Work Breakdown Structure (WBS)

• A hierarchical planning process
• Breaks tasks down into successively finer levels of detail
• Continues until all meaningful tasks or work packages have been identified
• These make tracking the work easier
• Need separate budget/schedule for each task or work package

7. Human Resources linked to WBS

• List the task breakdown in successive levels
• Identify data for each work package
• Review work package information
• Cost the work packages
• Schedule the work packages
• Continually examine actual resource use
• Continually examine schedule

8. The Responsibility (RACI) Matrix

9. Interface Coordination Through Integration Management

• Managing a project requires a great deal of coordination
• Projects typically draw from many parts of the organization as well as outsiders
• All of these must be coordinated
• The RACI matrix helps the project manager accomplish this

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